Admin Support II – Emergency Services Section

Employment Type
Part Time (20 to 29 hours with KPERS benefits)

Job Summary

Hiring Range: $16.17 - $20.21 hourly

The City of Olathe, Kansashas an exciting opportunity for an Administrative Support II to support our Emergency Services Section of the Olathe Fire Department. At the Olathe Fire Department, we are "Setting the Standard for Excellence in Public Service," and our organizational culture is centered around the values of Customer Service, Teamwork, Learning, Communication, and Leadership through Service.

To continue this trend of excellence, the Olathe Fire Department is seeking an Administrative Support II that has excellent interpersonal, verbal, and written communication skills.

Key Responsibilities for this position are:

• Perform a wide variety of general clerical work including maintenance of accurate and detailed files, logs, manuals, and records for ongoing departmental processes.
• Assist with vendor utilization including workflows for coordinating services for the department.
• Coordination of logistics for special projects and events.
• Assist with task-level assignments for Emergency Services initiatives.
• Coordinate and Support department participation in city-wide initiatives.
• Assist the public and provide information on departmental policies and procedures as required.
• Review current procedures to identify gaps and opportunities for improvement.
• Assist in meeting coordination and preparation

SUPPLEMENTAL INFORMATION:

Typical Hours: Monday-Friday,

Must successfully pass a background investigation.

For more details, review the full job details and requirements below.

• Answers phones, refers calls, gives standard information in response to phone, email, and in-person inquiries; acts as back-up to other administrative positions.
• Copies and collates documents; sorts and distributes mail and other time sensitive material(s).
• Maintains files both public and confidential, distributes reports, and processes transactions into systems; types form letters, labels, mail merges and correspondence; proofreads information; schedules meetings; interviews, and other functions.
• Maintains professional communication with other city departments and personnel and various outside agencies.

Experience & Qualification Guidelines: Any combination of experience and education that would likely provide the required knowledge, skills and abilities is acceptable. A typical way to obtain the knowledge, skills and abilities would be:

Experience: 2-5 years of administrative experience. Excellent computer skills including Microsoft Office (Word, Excel, SharePoint and PowerPoint) customer service, and telephone skills.
Education: Equivalent to the completion of the twelfth grade supplemented by specialized administrative training. College level course work in business administration or a related field is preferred.